OTRC AGM Minutes

Minutes of the Annual General Meeting held on 6th. December 2008 at Tonbridge School.

Present: W.Kemp (ch), D.Stevens (sec), I.Mitchell (tr), J.Corin, B.Meredith, R.Mitchell, B.Barfoot, M.Dickens, T.Noar, J.Sarchet, A.Goulden, D.Pierce

Apologies for absence: These were received from C.Boucher, A.Luck, S.Williams, G.Wright, V.Dauppe, T.Burgess, J.Abson, O.Siddall, R.Sankey, N.Lindsay.

1. The Chairman Will Kemp welcomed those members present and thanked all those who had supported the Club during the last year.

2. Minutes of the 2007 AGM had been circulated prior to the meeting and were therefore taken as read and agreed as a true record.

3. Secretary’s Report:
This has been a disappointing year for shooting alongside the schoolboys. Their time at Bisley has been much reduced and the long range September match is not scheduled this year. Efforts need to be made to re-schedule this match.
We have had applications from five new members, Matthew Dickins & Tim Burgess both 2008 leavers, Jonathan Abson one of our founders, & Duncan Pierce & Alex Goulden. Welcome to them all. From January 09 we will have to supply all members wishing to shoot 7.62 at Bisley (or other MOD ranges) with a Certificate of Safety & Competence signed by our Chairman. Those of you who have shot with us in the last two years will have been supervised and were assessed safe and competent, and will be sent this certificate in January. Those who have been shooters before, but who we have not seen recently, will be assessed on the day of their next shoot and then certified. These certificates (a small signed card) must be carried whenever shooting on an MOD range.

February 2008. S-B 0.22 match v School at Tonbridge. Won by the School 589 v 571 (out of 600)
Best OT’s, Ben Meredith & Richard Sankey 97/100.

April 2008 Morning7.62 practice at 300x. Afternoon F-B match v School at Bisley 600x using electronic targets. Declared a draw as the targets were malfunctioning sufficiently to make scores unreliable.

July 08. F-B Veterans at Bisley 500x. We entered two teams, but on the day could only raise five members to form an A team. Placed 37th. from 50 teams. Score 230 11v. Best OT Simon Hunter 47.5

September 08 F-B practice at Bisley 900x. As the School could not come, we held a club shoot. Best scores were Chris Boucher 47.5 & Will Kemp 47.1 Both out of 50.

Fletcher Cup 08 Postal Veteran’s match 0.22. A Team. Placed 9th. from 13 teams. Score 458 Best OT Toby Noar 97/100.

In addition to these matches, we held a very enjoyable September dinner in the Army Clubhouse.

Our OTRC shooting pages on the OT Society website have been well received by many OT’s and this is down to the work of Will Kemp. Thank you Will.
Club Ties are in stock and available from the Secretary at £18 each.
We need to recruit one or two teams for the Fletcher Cup postal 0.22 match this winter. If you can shoot one postal 10-bull card on your home range (or possibly at the school) please let the Secretary know. Stickers will be available soon.

4. Treasurer’s Report: See attached.
He talked members through the guidance notes at the end of his report and answered questions, mentioning particularly the convenience of e-banking for up-to-date information on the account. A direct debit for someone’s pet insurance had appeared on the account but this had been corrected by the bank. It was beneficial that members should pay in advance for the dinner, thus protecting our cash reserves. The Secretary reported that he had sold the Swing club rifle for £594. It had not been used for several years, particularly since we obtained the two matching Grunig rifles. We purchased the Swing in 1995 for £600.
Both the Secretary and the Treasurer were thanked for their work during the year. Proposed by Brian Barfoot, seconded by Robert Mitchell, the accounts were approved.

5. Subscriptions for 2008: Proposed by Ben Meredith, seconded by Toby Noar, it was agreed to keep subscriptions at the current level of £20 for non-NRA members (£17 for NRA members if we have to pay a £3 levy for non-NRA members in our affiliation fee to the NRA.)
The benefit of a free or reduced first year subscription for new OT’s was discussed and all agreed that this would not be implemented.

6. Election of Officers & Committee:
As there were no additional nominations, Robert Mitchell proposed, seconded by Jules Corin, that the officers should be elected en-bloc. This was agreed.
(List of officers on the main web page)

7. Events & Dates for 2007: See attached draft schedule.
The dates are to be confirmed by the Secretary when range bookings were agreed at Bisley. A dinner in September at Bisley was proposed as part of a shooting weekend. The School will not be able to shoot in September at Bisley so the Secretary will attempt to arrange a long range match earlier in the year.

8. Any other business:

Jonathan Abson, one of the founder members, had given a donation to club funds and it was agreed by all that we should purchase two individual trophies for the club. A Jonathan Abson Shield for the highest OT score in the annual 0.22 match against the School and a Founder’s Cup for the OT highest aggregate score in the 0.22 and FB Short range matches.
It was suggested by the Secretary that we should keep the club rifles at Bisley to avoid a problem if the Secretary was unable to be there for a shoot. The Army clubhouse was a possibility and the Chairman would investigate and advise the committee. This was agreed in principle.

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Minutes of the 2007 Annual General Meeting held on Saturday 1st December 2007 at Tonbridge School.

Present: W.Kemp (ch), D.Stevens (sec), I.Mitchell (tr), J.Corin, B.Meredith, C.Boucher, R.Mitchell, V.Dauppe, R.Rangeley, B.Barfoot, M.Taylor, R.Sankey.

Apologies for absence: These were received from A.Luck, J.Sarchet, S.Williams,T..Noar H.Medlam, J.Siddall.

1. The Chairman Will Kemp welcomed those members present and thanked all those who had supported the Club during the last year.

2. Minutes of the 2006 AGM had been circulated prior to the meeting and were therefore taken as read and agreed as a true record.

3. Secretary’s Report: The Secretary reported on the competitions shot during the year.
February 2007
Small Bore match v School at Tonbridge.
Won by School 474 v 462 Best OT Chris Boucher.
April 2007
Full Bore Match v School at Bisley 300x.
Won by OT’s. 225 v 222 Best OT Ian Mitchell.
July 07
Full Bore Veterans at Bisley 500x.
Placed 33rd from 50 teams. Score 232 17v Best OT Will Kemp.
September 07
Full Bore v School at Bisley 1000x.
Won by OT’s 242 v 205 Best OT Anton Luck.
Fletcher Cup 07 Postal Veteran’s match 0.22.
A Team. Placed 5th. from 14 teams. Score 481 Best OT Toby Noar 100/100.
B Team. Placed 11th. from 14 teams. Score 407 Best OT Jules Corin 95/100.

In addition to these matches, we held practice days at Bisley in June and September, plus a very enjoyable dinner in the Army Clubhouse. The weekend sessions on the Sporting Rifle & Clay ranges were thanks to Brian Barfoot who very generously provided the guns and cartridges.
Our OTRC shooting pages on the OT Society website have been well received by many OT’s and the very up-to-date information is down to the work of Will Kemp. Thank you Will.
Club Ties are in stock and available from the Secretary at £18 each. We need to recruit one or two teams for the Fletcher Cup postal 0.22 match this winter. If you can shoot one postal 10 bull card on your home range (or possibly at the school) please let the Secretary know. Stickers will be available soon.

4. Treasurer’s Report: See attached.
He talked members through the guidance notes at the end of his report and answered questions, mentioning particularly the convenience of e-banking for up-to-date information on the account. It was beneficial that members should pay in advance for events such as the dinner, thus protecting our cash reserves. It was expected that NRA target hire and other costs will increase in 2008. It was agreed to charge under 25’s green fees at half the daily rate at club shoots. The Treasurer was thanked for his work during the year. Proposed by Will Kemp, seconded by Richard Sankey, the accounts were approved.

5. Subscriptions for 2008: Proposed by Robert Mitchell, seconded by Brian Barfoot, it was agreed to keep subscriptions at the current level of £20 for non-NRA members (£17 for NRA members if we have to pay a £3 levy for non-NRA members in our affiliation fee to the NRA.) Richard Sankey asked about recruitment of recent School leavers. The Secretary said that all were given an application form during the Summer term and on completion became probationary members for the required six months.

6. Election of Officers & Committee:
PRESIDENT: Chris Boucher
VICE PRESIDENTS: Brian Barfoot and Richard Hoole
LIFE MEMBERS: John Short, Anton Luck, Brian Barfoot and Richard Hoole.
CHAIRMAN: Will Kemp - Proposed by David Stevens, seconded by Richard Sankey.
VICE CHAIRMAN: Jules Corin - Proposed by Brian Barfoot, seconded by Ian Mitchell.
SECRETARY: David Stevens - Proposed by Ben Meredith, seconded by Mark Taylor.
TREASURER: Ian Mitchell - Proposed by Victor Dauppe, seconded by Robert Mitchell.
COMMITTEE: Ben Meredith and Toby Noar - Proposed by Robert Mitchell, seconded by Victor Dauppe.

7. Events & Dates for 2007: See attached draft schedule. The dates are to be confirmed by the Secretary when range bookings were agreed at Bisley. It was agreed to plan for the dinner in September at Bisley to mark 50 years of the OTRC. The possibility of an event at the School was discussed but no decision was made. The School may not be able to shoot in September if shooting there is restricted to two terms each year.

8. Any other business: None.

Minutes of the 2006 Annual General Meeting held on Saturday 2nd. December 2006 at Tonbridge School.

Present: R.Hoole (ch), D.Stevens (sec), I.Mitchell (tr), J.Corin, W.Kemp, B.Meredith, C.Boucher, R.Mitchell, V.Dauppe, R.Rangeley, B.Barfoot.

Apologies for absence: These were received from A.Luck, J.Sarchet, B.Gummer, A.Paterson, S.Williams, R.Stacey, C.Borneman, T.Noar, M.Flegg, N.Ingham, H.Medlam, .Tonkin, R.Sankey.

• The Chairman Richard Hoole welcomed those members present and explained that he was retiring as Chairman as he was moving to Cyprus in the New Year. He went on to thank all those who had supported the Club during his tenure as Chairman. He especially wished to thank David Stevens whose time and efforts as Secretary have ensured that the Club continues to thrive and participate fully in the events planned each year. He also thanked Ian Mitchell as Treasurer for keeping the financial affairs of the Club on track. Finally he thanked the other two committee members, Ben Meredith and Will Kemp for their regular attendance at events. He especially thanked Will for the excellent OT Society web page entries, which have been praised by the OT Society for its up-to-date content and news worthiness.
• Minutes of the 2005 AGM had been circulated prior to the meeting and were therefore taken as read and agreed as a true record..
• Secretary’s Report: During 2006, against improving School teams, the club lost the Long Range FB match at Bisley but won the SB match at Tonbridge. The club tie was finally produced under the guidance of Richard Hoole and this is now a ‘must buy’ for all members at £18.50 each. Mention must be made of our pages on the OT Society web-site. Our club has by far the most informative and interesting entry among the OT activities. Many thanks to Will Kemp and the various contributors.

• In February we held the delayed AGM and changed the constitution to allow the AGM to be held before the end of February following the October Financial Year-end. The 0.22 match after the AGM was won by the OT ‘A’ team with equal top scores from Chris Boucher and Matt Flegg.
  
• In May we held a practice shoot at Bisley and eleven OT’s shot at 300 and 600 yards. Toby Noar produced the top score on the day, showing that regular 0.22 shooters can move to 7.62 without difficulty.
  
• In June the Bisley match against the School was cancelled as the boys were needed for exams at Tonbridge. Brian Barfoot arranged a session on the Olympic Clay range and we all had a go at ‘down the line’. Alex Fabre seemed to hit the most orange clays. In the morning ten OT’s had a practice shoot at 500x with Ben Meredith and Tom Llanwarne producing the top scores.
  
• In July we entered a team of five for the Veteran’s match during the Imperial Meeting at Bisley, scoring 226 and coming 35th. from 49 teams. This compared with 233 and 27th/52 last year. Disappointing after such good scores in our practice shoots.
  
• In September we had a weekend at Bisley. On the Saturday we had a session on Melville Pistol Range, using Gallery rifles with 0.38 and 0.22 calibres, consuming vast quantities of Brian’s ammo in these fun rifles. Alex Fabre and Ian Mitchell produced the best results. In the evening we dined-out our retiring Chairman Richard Hoole in the Army clubhouse. Richard was presented with a signed print of the Clock-tower by Dick Britton. On the Sunday we had a practice shoot at 900x followed by a match against the School at 1000 yards. The schoolboys won the Secretary’s Tankard, scoring 215 against our 212, reversing last year’s result. Top OT was Toby Noar winning the Chairman’s Cup. Roland Stacey won the under 25 Castle Hill Cup.

• Treasurer’s Report: Proposed by Ben Meredith, seconded by Brian Barfoot, the accounts were approved. The meeting discussed the merits of the historic format of the accounts and the need to widen the information to give assets and liabilities, now that we held stock of ties for sale. Victor Dauppe agreed to assist the Treasurer in setting up a Balance Sheet model for the 07 accounts. The Treasurer was thanked for his detailed work during the year. It was also agreed, at the discretion of the Treasurer, to move the account to Barclays Amesbury and open e-banking facilities. It was agreed that members should pay in advance for events such as the annual dinner, thus protecting our cash reserves.

• Subscriptions for 2007: It was agreed to increase these above inflation to protect a reserve of at least £200 at any time of the year. Proposed by Will Kemp, seconded by Chris Boucher, it was agreed that £20 was appropriate for non-NRA members and £17 for NRA members as we pay a £3 levy for non-NRA members in our affiliation fee to the NRA.

• Election of Officers & Committee:

  PRESIDENT Chris Boucher

  VICE PRESIDENTS Brian Barfoot and Richard Hoole. Proposed by Chris Boucher, seconded by D.Stevens

  LIFE MEMBERS John Short, Anton Luck, Brian Barfoot, and Richard Hoole
  Proposed by Chris Boucher, seconded by D.Stevens.

  CHAIRMAN There were two nominations, and after a ballot, Will Kemp was elected as Chairman and Jules Corin as Vice Chairman.

  SECRETARY David Stevens. Proposed by Ben Meredith, seconded by Robert Mitchell.

  TREASURER Ian Mitchell. Proposed by Ben Meredith, seconded by Robert Mitchell.

  COMMITTEE Ben Meredith and Toby Noar. Proposed by Richard Hoole, seconded by Victor Dauppe.

• Events & Dates for 2007: See main page for draft schedule. Richard Hoole said that the 8/9 September weekend would not be possible at the Army Clubhouse as there was an Inter-Services event then. He agreed to check the diary and advise the Secretary of possible new dates.

• Any other business: None.

  D.R.Stevens Hon.sec.